Rock Lake Conservation District

Announcement and Position Description

Administrative Assistant

Position Description

Title                             Administrative Assistant/Office Manager

Introduction               This Position is responsible for assisting district staff and supervisors with Completing administrative functions necessary to support the district’s Natural resource conservation program. The incumbent will manage district employee benefits program, assist with financial management, record and retention management, and general administrative duties.

 Confidentiality and independent judgment are necessary. Work is characterized by a substantial amount of administrative and clerical functions. Incumbent must possess a high level of integrity, honesty, attention to detail, and strong customer service.

Essential Duties &     1. Provide clerical and administrative support to district board and staff.

Responsibilities         2. Manage district employee benefits programs.

                                    3. Assist the District Manager to:

A. Process accounts payable, accounts receivable, grant vouchering.

B. Process payroll, payroll taxes, and related reports

C. Maintain district files- ensuring documents are properly organized and records kept current.

D. Take minutes at meetings, including monthly evening board meetings.

4. Provide customer service in-person, by phone, and email as appropriate to ensure they are directed to the appropriate information or personnel.

5. Issue burn permits. (training provided)

6. Perform other duties as assigned by the District Manager.

7. All duties and actions taken by the incumbent of the position while on official duty will be performed in a safe and respectful manner.

Supervision                The incumbent of this position is under the direct supervision of the District Manager.

Required knowledge 1. High school diploma or equivalent. Two years of experience are preferred

And skills                 2. Must have and maintain a valid Washington State Driver’s License.

3. Must have a moderate level of operational competence with MS office software including Word, Excel, PowerPoint, Google docs and Gmail.

4. Must have demonstrable organizational skills.

5. Must be able to effectively communicate verbally and in writing with a diversity of cooperators, co-workers, and others.

6. The incumbent must be self-motivated, able to work independently and in groups, work effectively and honestly.

7. Ability to organize and plan your own schedule of activities related to work goals set by the District Manager.

8. Ability to maintain accurate records regarding time-keeping and authorized expenditures.

9. Ability to work closely, cooperatively, and in a non-confrontational manner with others in a public office environment.

10. Must be able to physically perform the tasks of the job in an office environment and occasionally carry up to 25 pounds of supplies and/or materials.

Preferred knowledge 1. Have certificates or specialized training in finance, human resources or closely related fields.

 and skills                    2. Ability to type at least 50 wpm.

                                     3. Understanding of personnel benefits programs.

Compensation            This position’s hourly compensation range is $17.25-$25.00. This position is eligible for sick and vacation leave, medical insurance including vision, and retirement benefits as outlined in the Personnel Policy Manual. Terms of compensation and benefits are set by the Personnel Policy Manual and may be amended at any time by the board of supervisors